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digitising documents on-site
Standards are being established and promoted to ensure that the scanned record remains legible in the long-term and is not capable of being changed.
PDF files that adopt PDF/A are the gold standard. But in practice, scans of legacy files in PDF/A 1b are acceptable and these standards are available in the TextArchive process.
However, as encryption is not permitted with this standard, it is still necessary to ensure that the scanned files are locked securely.
For this reason we offer three copies of the final scanned archive on write-once CD or DVD – one to keep in a secure place off-site, another for the office safe and a third as the working copy.
The latter of course can be put on the local server, the Cloud or other preferred location to enable working access.
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